Terms and Conditions for Photography Services Effective for 2025
These terms and conditions outline the policies and practices of Matt Phillips ("Photographer")
regarding the provision of photography services in the UK. By engaging the Photographer,
clients acknowledge and agree to these terms and conditions.
1. General Policies
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Photography services are provided in accordance with these terms. Any changes to these terms
will be communicated and mutually agreed upon.
The Photographer operates independently. Third parties may not impose agency fees unless
discussed and agreed upon with the Photographer in advance.
The Photographer will not be subject to non-compete clauses in any form.
2. Booking, Payment, and Cancellation
Booking and Payment
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A booking is confirmed upon agreement of terms via email/WhatsApp/call.
A 25% deposit is required for services with Matt Phillips.
The balance is to be paid within 30 days of receipt of the invoice in compliance with UK law.
Late fees of 2% per day shall be applied to overdue invoices.
In case of rescheduling, the Photographer will make reasonable efforts to accommodate a new
date, subject to availability, without additional charges if the request is made more than 4 weeks
before the original session date.
Cancellation Policy
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Cancellations made:
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7 days or less before the scheduled session will be charged 100% of the agreed fee.
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2 weeks or less before the scheduled session will be charged 75% of the agreed fee.
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4 weeks or less before the scheduled session will be charged 50% of the agreed fee.
Cancellations made more than 4 weeks before the scheduled session will not incur charges.
3. Copyright and Image Usage
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All images produced by the Photographer remain the Photographer’s intellectual property.
Clients are granted a license to use the images for personal, non-commercial purposes unless
otherwise agreed upon in writing.
Images may not be altered, cropped, or edited without permission from the Photographer.
Images may not be shared unedited. Non-compliance or unwillingness to alter credits, will result
in a £500 penalty.
4. Photographer’s Use of Images
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The Photographer reserves the right to use images for portfolio purposes, promotional content,
competitions, and exhibitions.
If opting out of image use, the client may be subject to an additional fee for exclusive rights, which
will be discussed and agreed upon prior to the session.
5. Client Responsibilities
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Clients are responsible for providing accurate session details, including location and special
requirements.
Necessary permissions, such as property releases or permits, must be secured by the client.
The Photographer is not responsible for issues arising from a lack of required permissions.
The client is responsible for providing quitclaims if applicable.
6. Delivery of Images
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Edited images will be delivered via an agreed upon timeline. Typically event timelines are 3
working days (not weekends).
A next day preview can sent with 30 images for an additional £35.
Images will be delivered via an online gallery that will be online for 3 months. After this, it is the
responsibility of the client to safe keep all images.
7. Limitations of Liability
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While every effort is made to deliver high-quality images, the Photographer is not liable for
circumstances beyond their control, such as equipment failure or unforeseen events.
The Photographer is not liable for disruptions due to weather conditions, acts of God, or other
force majeure events. The photographer is to be paid in line with their cancellation policy.
In cases where services cannot be delivered, the Photographer’s liability is limited to the amount
paid by the client.
3 months after the delivery of the images, the Photographer retains the right to delete original
files. It is the responsibility of the client to safekeep all delivered images and the photographer is
not liable for any lost data past 3 months.
8. Privacy and Data Protection
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Personal data is handled in compliance with the General Data Protection Regulation (GDPR).
Client information is not shared with third parties without consent, except as required by law.
9. Governing Law
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courts.
These terms are governed by the laws of the UK. Any disputes will be resolved in English.
10. Social Media and Image Credit
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Clients are required to tag @mattphillipsphotography or mattphillips76.com in any social
media posts that feature images taken by the Photographer.
All images produced by the Photographer are licensed under copyright. If an image is to be used
for any commercial purposes or without the appropriate credit, a buyout of the image must be
made. The buyout fee will be determined based on the intended use of the image.
The buyout fee will be determined based on the scope, duration, and intended commercial use of
the image. Fees start at £150 and vary according to publication and presses.
11. Confirmation Clause
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By booking photography services with Matt Phillips, clients confirm that they have read,
understood, and agree to these terms and conditions in full.
Contact Information:
Business: mattphillips76.com
Phone: +44 7971 545188
Email: hey@mattphillips76.com